About Zahrawi Group
Zahrawi Group is a leading company in the GCC Healthcare Industry with its presence in UAE, KSA, Qatar, Bahrain, & Oman markets. The company supplies and distributes high-quality products and services to Hospitals, Clinics, Laboratories, & Analytical Industries.
job Brief
The Receptionist & Admin Assistant is accountable for handling all phone calls and maintaining the reception area.§ Policies & Procedures:
§ Adhere to all Zahrawi Policies & Procedures as applicable.
§ Receptionist Responsibilities:
§ Managing the reception area; welcoming visitors and directing them to the right place.
§ Attending all incoming telephone calls, determining the purpose, forwarding the call to concerned personnel and sending emails if needed regarding the call
§ Sorting and forwarding emails to concerned departments (RFQs, Tenders, delivery notification, invoice request, accounts and finance request, and acknowledgment emails etc.)
§ Maintaining international phone log, Zahrawi extensions, fingerprint access, staff files, contract files, and updating them frequently.
§ Maintaining meeting room schedules and arranging the bookings as per importance and capacity of rooms.
§ Office inspection multiple times a day focus on clean, organize, maintain, functionality, reporting to contracted teams for rectification
§ Office assistant supervision including the files and documents movement and ensure office process done properly.
§ Third party suppliers’ management including their access & scoop of work completion.
§ Handling office car parking access cards issuance and always maintain updated list
§ Maintaining the keys and the updating the record in the whole office.
§ Maintaining a communication to the COVID patients to get updates concerning their health and advising them regarding the sick leave application.
§ Sales Support Responsibilities:
§ Handling and circulating LPOs and contracts daily for Customers.
§ Distributing delivery notifications among salespersons, warehouse coordinators and managers.
§ Sending LPO acknowledgment emails to customers and other emails as per sales and service team requests.
§ Creating and updating excel sheet of customer distribution as per business units and salesperson as well as the sheet of items list and updating the regular changes
Supporting and assisting sales and service divisions with Lpos and contracts and arranging the staff files of personal documents, arranging staff meetings.
- Minimum Qualifications: Bachelor’s Degree in Administration or similar field.
Experience: 1-2 years of Experience & candidates must be based in the Bahrain
Job Specific Skills: Coordination , Reception Admin .
Location: Bahrain - Manama
Job Type: FULLTIME
Job Posting Date: 12-05-2023
Division/Department: Administration
