Company Background:
Established in 2005, Birch Mountain Enterprises Limited Partnership is an equal opportunity employer with over 295 employees throughout the Fort McMurray region. Operating from its’ main operations in Fort McKay, BME provides vac, water, waste, fuel and flat bed hauling services to industrial and commercial customers.
When you join our team, you join a family of employees dedicated to a safe, enjoyable and positive work environment.
Job Summary:
The HSE Administrator’s job is to ensure the organization is supported by delivering a high-quality service that meets the expectations and needs of internal customers and the ownership. The administrator will track and record safety and quality documentation and statistics, in a timely manner.
The HSE Administrator, must collaborate with other areas of the company, including providing services to managers in different areas of the organization.
Key Functions and accountabilities:
- Data entry and maintenance of HSE databases (BIStrainer, Sharepoint, etc.).
- Maintain action logs for incidents and inspections to be reviewed weekly.
- Assist in the creation of process forms and standards required in the Safety Management System.
- Facilitate and maintain the HSE Department document control process. Locating digital and hard copy filed materials upon request.
- Assist with claims management as needed.
- Maintaining a high level of internal customer service, to the operations team.
- Update the training matrix as required and follow up on expiration dates and acquiring updated certifications and licenses.
- Manage site access requests and gate passes.
- Maintain employee transportation files.
- Compile monthly safety statistics and distribute.
- Actively participate in JHSC committee meetings and activities.
- Maintain documentation and prepare HSE reports, presentations, and communications.
- Assist in internal and external audit process and maintenance of COR certifications.
- Plan and organize safety engagement initiatives.
- Maintaining a high level of confidentiality in all interactions.
- Organize, maintain, digitize and coordinate records and files.
- Present a positive and professional image of the organization when interacting with all stakeholders.
- Assist HSE Team to make improvements and implement required changes.
- Assist HSE Team to liaise with external agencies relation to health and safety matters.
- Achieve agreed personal targets and assist Manager to achieve team targets.
- Ensure compliance to applicable codes, legislation, and procedures including health and safety.
- Immediately report problems/failures that may impact on the organization and/or its clients/customers to Manager.
- Adhere to all organizational policies and procedures.
- Assist the training department with scheduling and booking of internal and external training courses.
- Assist the training department with facilitating computer base learning (CBL) modules for new and existing employees.
- Assist with filing of safety documents for all business units.
- Pull driver’s abstracts on an annual basis.
- General office clerical and administrator duties.
- Enter data and maintain online registry accounts i.e. ISNetworld, Avetta, etc.
- Take minutes during meetings and distribute.
- Other duties as assigned by HSE Manager
Qualifications, Experience, Skills and abilities:
- HSA designation or equivalent.
- Minimum 2 years experience in the safety field.
- Must be legally eligible to work in Canada.
- Must be highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, AdobePro). A proficiency test may be required.
- Clear and professional written and oral communication skills.
- Must be able to handle shifting and conflicting priorities and multiple deadlines in a dynamic environment.
- Self-motivated, able to multitask and work independently with minimal supervision.
- Attention to detail with a high degree of accuracy.
- Superior organizational and time management skills.
- Ability to coordinate with other departments and managers and work as a team.
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Elevated analytical skills, high level of integrity and a solid work ethic.
Excellent computer skills and proficient in Excel, Word, Outlook and PowerPoint.
Ability to meet tight deadlines and/or urgent requests. - Experience with systems administration
- Ability to work with a diverse group of management and safety professionals.
- Ability to demonstrate a personal commitment and positive attitude to the safety team.
We thank you for your interest in Birch Mountain and remind all candidates that only successful applicants will be contacted.
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