The Fleet Manager plans, directs, and evaluates the daily operations and activities of the Corporate Operations Fleet department, which consists of the management of approximately 200 owned and leased vehicles, as well as fleet maintenance and procurement. This position manages the fleet resources to meet a return-on-investment strategy in a manner that provides a fleet that is well maintained and protected with tracking units and fleet surveillance cameras in order to assist with keeping our employees safe.
Essential Duties and Responsibilities
Education and Experience
- National Diploma, or Degree in fleet management, business management or related field,
- Minimum of three (3) years in a transport/fleet management environment.
- Fleet management experience
- Proven track record of managing a sizeable fleet (150 + Vehicles)
- Experience in the general administration of a fleet
- Proficiency in Microsoft Office applications and mobile technologies are required’.
- Experience in fleet tracking and surveillance systems (Eqstra, Webfleet, Netstar, Tracker, GPSTS) highly advantageous
- Knowledge of the Occupational Health and Safety Act with respect to Fleet Management (advantageous)
Knowledge, Skills, Abilities, and other Characteristics
- Build partnerships and work collaboratively with others to meet shared objectives, establish credibility and influence others.
- Effectively communicate; generate professional written material and deliver valuable verbal presentations.
- Strong planning and organizational skills, including a keen attention to detail and the ability to juggle multiple tasks, work under pressure and meet deadlines.
- Strong Customer focus and the ability to work with internal and external stakeholders.
- Competent to work independently, take initiative, set priorities, and see projects through to completion.
- Demonstrate interpersonal and presentation skills for frequent contact with clients and co-workers.
- Highly developed problem solving, analytical, and decision-making skills.
- Demonstrates a positive attitude, integrity and social/cultural awareness and sensitivity.
General Leadership / Management Responsibilities
- Emergency standby availability to attend to fleet incidences after hours.
- Serve as the liaison between the Corporate Operations Fleet department and other operating units, and work closely with department managers to understand and meet their needs.
- Collaborate with division and department leaders; prepare and implement strategic long-range plans (three to five years).
- Develop and manage department goals, objectives, policies, and procedures; recommend modifications as deemed appropriate and hold team and others accountable.
- Provide oversight and leadership to direct reports. Set direction, evaluate performance, and align necessary resources to develop, motivate and inspire team to achieve high results with a quest for continuous improvement.
- Maintain detailed cost management records and continually review profitability of fleet.
- Conduct quality control and safety inspections of vehicles and ensure adherence to safe work procedures.
- Attend and participate in professional group meetings; maintain awareness of new trends and developments in the industry; incorporate new developments to provide a competitive advantage.
Fleet Responsibilities
- Facility Management – supporting the Senior Corporate Operations team with Facility related duties:
- Site Closeouts, Site Setups, Site Operations (Fleet)
- Aurum Facilities to be Geo Mapped on the Fleet Management Systems and geo fenced to ensure exception reports are generated.
- Security Management
- Facility Tracking – daily checking that vehicles are parked after hours at the allocated site, check the requests for vehicles parked off site and that requests are valid.
- Conducting investigations and providing incident reports.
- Fleet Management – supporting the Senior Corporate Operations team with Fleet related duties:
- Fleet Reports – daily, weekly, monthly uploading information onto the Corporate Operations SharePoint Fleet Management Site
- Fleet Tracking reports, vehicle usage and fuel reports – check daily.
- Conducting investigations and providing incident reports.
- Fleet Requests for Company Vehicles (Pool cars)
- Fleet Requests for Leasing of vehicles
- Fleet Requests for Driver Access
- Provide monthly Fleet overview reports on variances such as Expense Management, Fuel, Oil and Toll Management, Cost of Ownership Reports, Cost Per Kilometres Summaries, Fleet Analyses, E-Statements and Billing Reports, Maintenance and Roadside Assist, Fines and Licencing, Incident Management, Route Planning and Optimisation, Business Intelligence and Analytics
- Provide monthly Vehicle reporting such as Site Fleet Reporting, Driver Reporting, Site Driver Reporting, Driver Scorecards, Vehicle Scorecards, Vehicle Utilisation Reports, Trip Reports, Driver Logbooks
- Upload Acknowledgement of Debt forms onto SharePoint against traffic violations, insurance excess claims, lost keys etc.
- Site Operations Manager, Drivers, and Site teams – MS Teams Training on Fleet Management Policies, Standard Operating Procedures, Working Practice Guidelines, Manuals and Fact Sheets.
- Driver awareness - telephonic calls with sites and drivers, once a quarter, to enquire whether they have any challenges and to provide refresher training on Trackbox/SACAN.
- Fleet Branding and Signage
- Print materials: Provide content for How2 Manuals, How2 Information Sheets, Fleet Assessment documents, etc.
- Asset Management:
- Load all fleet assets onto the company Asset Management system.
- Conduct quarterly asset verifications.
- Supply Chain Management
- Sourcing quotes for branding of vehicles
- Sourcing quotes for the purchasing of vehicles, trucks, trailers, mobile toilets, mobile generators etc.
- Record Cost Savings.
- Records Management:
- POPI Compliant (Driver’s personal information)
- Policies and Standard Operating Procedures – adhere to all departmental and company policies, standard operating procedures, working practice guidelines and How to Guides.
- Write Policies and Standard Operating Procedures. Review and edit working practice guidelines and how to manuals. Conduct annual reviews of Policies, SOPs, WPGs and How2 Manuals.
- Comply with all health and safety policies, practices, and procedures according to prescribed legislation.
- Effective communication with internal and external stakeholders.
Please note:
Kindly provide current and relevant references for background checks
These appointments are subject to the preferred candidates obtaining the necessary security clearance, reference checking and competency assessment. We embrace employment equity and are committed to achievement of fair and equal representation of our workforce. Preference will be given to internal applicants and candidates from previously disadvantaged backgrounds.
Aurum welcomes applications from all persons with disabilities
Whilst all applications will be carefully considered, only short-listed applicants will be interviewed. If you do not hear from us within 21 days of the closing date, this will mean that your application has been unsuccessful. All interviewed applicants will receive feedback as part of our continued drive towards people development.
Closing Date: 22 June 2023
